Legal Administrative Assistant

Black McCuskey has a current opening for an experienced legal administrative assistant to provide support to the estate planning, and estate and trust administration practice areas. Solid understanding of legal procedures and terminology within practice area is required: additional experience in corporate, contracts and real estate practice areas is preferred, but not required. Successful candidate will possess effective communication skills and a strong work ethic. Attention to detail and adherence to deadlines are very important.

Responsibilities

  •  Manage incoming phone calls for assigned attorneys
  • Complete and process required forms for opening of new client files or matters
  • Interact professionally with clients, court personnel and other counsel
  • Attend client meetings as needed to witness and notarize estate planning and estate and trust administration documents
  • Maintain confidentiality of client information
  • Process attorney mail in a proper and timely manner
  • Calendaring and scheduling appointments, critical deadlines and managing contacts
  • Maintain file organization both electronically and paper copies
  • Review and organize legal documents based on subject matter
  • Transcribe from dictation
  • Draft estate planning and other legal documents under the direction of the assigned attorney
  • Review, revise and format estate planning documents, correspondence, contracts, and other legal documents
  • Review legal documents for completeness, validity, format, grammar and typographical errors
  • Prepare various court filings both electronically and paper copies
  • Work with marketing department for projects related to assigned attorney, coordinate all civic/community involvement activities, and assist with marketing efforts
  • Prepare expense reports for assigned attorneys

 Required Skills & Experience 

  • Minimum of three years of law firm experience as administrative assistant in estate planning, and estate and trust administration practice areas
  • Understands the basic concepts of wills, trusts, powers of attorney, estate and trust administration, beneficiary designations, and probate and non-probate assets
  • Proficient in Microsoft Office and Adobe Acrobat
  • Proficient in ProLaw (or obtain proficiency)
  • Familiarity with local, state, and federal filing rules
  • Organized and deadline driven
  • Positive attitude and willingness to be part of a team
  • Detail oriented with excellent grammar and proofreading skills
  • Ability to handle multiple tasks simultaneously through completion
  • Ability to effectively prioritize and execute tasks in a high-pressure environment
  • Must be a licensed notary in the state of Ohio (or willing to become a notary)

Competitive salary and benefit package.

Email resume detailing experience with cover letter and salary expectations to:

Sue Whitehead

[email protected]

Black, McCuskey, Souers & Arbaugh, LPA is an Equal Opportunity Employer